January 2012 Minutes

January 5, 2012 By

Minutes of 01.05.12

The Monticello Area Chamber of Commerce Board of Directors met on January 5, 2012 at Java Jones.  A quorum of 5 members was met. In attendance: Tina McDonough, Kim Brooks, Regina Digmann, June Fellinger, Nick Miller, Don Peters and director, Barbara Hoffman.   Don Runyon could not attend because of recovering from shoulder surgery.

Vice-President McDonough called the meeting to order at 7:05am.

Minutes:    Peters moved to approve the minutes of 12.14.11  Digmann seconded.       MC

Account Balances – Profit & Loss Budget vrs. Actual and balance sheet as of 12/29/11 and current bills were presented to the board. Brooks moved to accept the presented financials.  Miller seconded     MC

  • The 2012 Proposed budget was submitted by two of the  preparers; Peters and Hoffman
  • As there was no chamber director from the end of July to mid-November, there is a surplus of $10,900.
  • There will be a carryover under 2011 Net Income of $7,000
  • A positive balance of $1,195.00 is proposed for 2012.
  • All other items followed the previous budget
  • Peters moved to accept the 2012 proposed budget; McDonough seconded.     MC

Committee Reports:

  • Commercial Club: Digmann reported on the success of the Great Christmas Give Away. A packed community room was present for the drawing of the winners.  Ruth Harms was the grand prize winner.  A thank you note was read from Ruth. $489.00 was received in donations for the community soup supper.  This money is earmarked for the Commercial Club’s downtown beautification project. $5,940 was received in donations from area businesses, expenses were $5,583.88 with a balance of $356.12 for 2012.
  • Director’s Report:  Hoffman
  • Membership packets were sent the end of December to all Chamber members.
  • 21 businesses have paid their 2012 dues by 12/31/11.
  • Goettsch Funeral Home is a new platinum member paying three times their scheduled amount.
  • Charlie Becker, Camp Courageous, also tripled his fee as he felt the Camp should contribute more.
  • Certificates and decals- both with the current date- will be sent to 2012 members

-       Digmann moved to approve the cost of $97.50 for 150 decals. Fellinger seconded.  MC

  • Julin Printing will be printing the new chamber directories

-       Miller moved to approve the cost of 500 black and white directories for $1,537.00.     Brooks seconded                                 MC

Unfinished Business

  1. Annual Meeting & Banquet-
  • Date: January 25th: 5:30 social, dinner 6:30, meeting 7:30, entertainment 8:00 for 45 minutes
  • Location: Eagle’s Club- cost same as last year- $175.00
  • Caterer: Darrell’s Cost will be $12.00 per person + tax and tip: based on 150 attendance $2,106.00
  • Entertainer : Tom Sharpe from Cedar Rapids-$200.00 for 45 minutes ( On January 9, Tom Sharpe cancelled, a replacement Doug Thompson was hired but at a cost of $500.00)
  • Ticket price:  $20.00 Tickets will be sold by chamber board members and the Chamber office, Citizens State Bank and Ohnward Bank & Trust.
  • June Fellinger will provide tablecloths and centerpieces at cost; Peters is donating the napkins.
  • Flower Shoppe and Century House are donating floral centerpieces for the head tables. ( Christie Kromminga from Brier Rose will be on vacation and regrets not being able to do a centerpiece)
  • Advertisement & printed material:

-       Newspaper ads- small ad for January 11th  paper  ;Larger ad for January 18th paper

-       Information will also be given through Maria White and Peg Mersfeld.

-       Tickets- Express will print and be available January 9th

-       Invites- Chamber office will send an invitation letter to be mailed January 9th.

-       Express will print 150 programs for $79.00 All material due by 20th for printing on 23rd.

  • Community Pride winners:  Miller moved  the 2011 Community Pride winners for exterior renovation or new construction go to M-C Industries/Polo, HCH and DuTrac Credit Union. Peters seconded    MC

-       Hoffman will write to the winners inviting them to the banquet as guests of the chamber.

-       Brian Weber, M-C Industries/Polo, Cheryl Dirks, HCH Real Estate, Dave Postel, DuTrac Cedit Union.

  • Lifetime Membership Award: Miller moved to honor Dan Goodyear with the Lifetime Membership Award.Brooks seconded.                                                                                                                                      MC As Special guest: Digmann will invite Kris Kosar and her husband as special guests of the chamber
  •  Day/Evening  of Event: Fellinger and Hoffman will set up that afternoon  Greeters: Digmann, Hoffman and whoever else wants to greet Evening Emcee: Peters Invocation: RunyonAnnual Meeting: McDonough will preside

2. Composition of the Board of Directors

  • It was moved by Brooks to approve the slate of the 2012 three year term board members. Fellinger seconded.                                                                                                                                                                   MC

-       Rick Meyer, Rick Meyer State Farm

-       Jim Miner, Culligan Total Water

-       Holly Zumbach, Superior Appliance & 151 Landscape and Construction

  • Hoffman will contact new board members for Orientation and also invite them to the banquet as guests of the chamber.
  • Vacancy on the board due to resignation of Paula Wilson. McDonough is making contacts for a board appointment.
  • Past president shall serve as member of the board
  • Appointment of one year term board members. 
    • Transition member- Don Peters
    • Ambassador Liaison- will contact Cheryl Dirks for name.

Vice-President McDonough adjourned the meeting at 8:30 am.

Respectively submitted   Barbara Hoffman, MACC Director

Next meeting will be a transition meeting with the old and new board

A presentation will be made on the fireworks by the Fire Department

Filed Under: Chamber Minutes